Reasonable adjustment request builder

1. About you

All optional. Only include what you're comfortable sharing.

Your name

Your role

Who is this for?

Where do you work?

At seaAshoreBoth

Anything you'd like to say about yourself

You don't have to name a diagnosis. You could describe how you work best.

2. What would help?

Tick any adjustments that would make a difference. Open each area to see options.

Instructions and communication

For example, verbal orders on a noisy deck, or long briefings.

Give important instructions in writing as well as verballyUse closed-loop communication: I repeat instructions back to confirmBreak complex tasks into clear, numbered stepsTell me directly what you need, without hints or sarcasmAllow me a moment to process before expecting an answer

Change and routine

For example, last-minute rota changes or unexpected drills.

Give me as much notice as possible of changes to watches, duties or plansShare the daily or weekly plan in writingExplain the reason for a change when you canKeep my watch pattern consistent where operations allow

Noise, light and sensory environment

For example, engine room noise, bright lights or busy mess rooms.

Let me wear ear defenders or noise-reducing earplugs when safeAllow tinted glasses or adjust lighting where possibleGive me a quieter cabin location, away from machinery or galley noiseLet me take short breaks somewhere quietAllow me to eat at quieter times or in a quieter space

Organisation, memory and time

For example, remembering procedures, paperwork deadlines or handovers.

Provide checklists for routine tasks and handoversUse written handover notes, not only verbal handoversAllow reminders, alarms or a task app on my phone or tabletAgree clear priorities when there are several tasks at onceGive extra time for paperwork and reports

Reading, writing and numbers

For example, dense manuals, forms or calculations.

Provide documents in an accessible format, such as a clear font and larger textAllow text-to-speech or speech-to-text softwareLet me check written work or calculations with a colleagueGive extra time for written tasks, training and assessmentsExplain key procedures in person or with diagrams

Focus and attention

For example, long watches, monotonous tasks or interruptions.

Vary tasks during long watches where it is safe to do soReduce interruptions during tasks that need concentrationAgree regular, short check-ins instead of one long reviewAllow movement or fidget items during briefings

Working with others

For example, social expectations in the mess, or group meetings.

Accept that I may need time alone to recharge, and that this is not unfriendlinessGive me a named person to go to with questionsShare meeting agendas in advanceGive feedback privately, clearly and with examples

Rest, wellbeing and medication

For example, sleep on rotating watches, or managing medication.

Consider my sleep needs when planning watch patternsAllow private time and space to take medicationAgree what to do if I start to feel overwhelmedSupport time off for medical or diagnostic appointments

Other adjustments, one per line

3. Next steps

When should we review this?

Who else can know about this?

Only the person I'm sending it toPeople who need to know to put it in placeLet's discuss this first

Adjustment builder

1. About you

2. What would help?

3. Next steps

Your adjustment request

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